"Thank you for attending!" Email Template Ideas To Inspire  (2023)

The industry’s best event marketers create a 365-day event experience for attendees, who expect personalized communication and on-demand content once an event is over. An easy way to deliver on those expectations is by sending out a post-event “thank you for attending” email with helpful, relevant resources straightaway.

But when more than 347 billion emails are sent daily — the average business user sends and receives 161 emails per day — how do you stand out?

Keep reading to learn more about what “thank you” emails are and why they’re important, plus see some “thank you for attending” email templates to inspire your next post-event communication.

Table of Contents

What Is a “Thank You” Email?

As the name suggests, a post-event thank you email is a quick message that expresses gratitude over an individual’s decision to participate in your event. It’s a simple, polite, professional way to ensure attendees feel appreciated and that their contributions were valued.

Although all thank you emails should be customized to the particular event you just hosted, here are some elements that successful emails contain:

  • A professional greeting, personalized to each attendee
  • A few sentences highlighting some of the best moments of the event and thanking the individual for attending
  • A couple of links to on-demand content and resources from the event
  • A link to a post-event satisfaction survey
  • A note about upcoming events that may be scheduled
  • A quick closing statement reiterating your appreciation
  • Your name

Why Following Up Post-event Is Vital

A post-event thank you email is more than a formality or checklist item. These simple messages can have a profound impact on the way folks view your organization, the success of future events, and even your bottom line. With that in mind, let’s look at some of the more notable benefits of sending post-event emails.

Engaging Attendees

Just because your event is over doesn’t mean it’s time to end the conversation with attendees; quite the contrary. By sending out post-event “thank you” emails, you can keep attendees engaged and help them reinforce their learnings by repurposing event content and serving it up to them on-demand.

Raising Awareness

Post-event “thank you” emails also keep your event top of mind for attendees, which increases the chances that your next event will be well-attended. By delivering bespoke, personalized experiences to attendees and doing your best to keep them engaged, there’s a higher chance that folks will share their experiences with others in their networks, which could help you draw more attendees next year.

Building Trust with Your Audience

“Thank you” emails enable you to maintain a dialogue with attendees and add value at no charge by sending helpful links to on-demand content and other resources. This allows you to build and nurture a trusting relationship between your audience and your organization. Once that foundation of trust has been established, you can collect survey information with confidence, which you can then use to iterate and ensure your next event is even better.

Increasing Conversion Rates

Post-event “thank you” emails can also help you increase conversion rates by adding calls to action at the bottom of each message. With the right approach, you can get a good chunk of your audience to perform the specific actions you have in mind, such as downloading additional content, scheduling a demo, or registering for your next event.

Best Practices for Writing “Thank You for Attending” Emails

Now that you have a better idea of why post-event “thank you” emails are important, let’s look at some tactics that should help you make the most out of these messages.

Follow Up Within 24 Hours

To keep the event fresh in attendees’ minds and reinforce what they learned, send out post-event “thank you” emails within 24 hours after your event concludes. By doing so, you can also get more reliable insights from post-event surveys.

Express Gratitude

Post-event emails need to express gratitude. Because everyone is exceptionally busy and our world is overflowing with uncertainty, finding time to dedicate to events can be challenging. By recognizing this reality in your post-event emails, you demonstrate empathy and effectively convey your appreciation to your audience.

(Video) Thank you so much my YouTube family 10 million tak pochane ke liye 🙌🏻🙏🏻 #youtubeshorts 

Reinforce the Content

One of the main reasons people go to events is to learn new things. When you send out timely post-event “thank you” emails that include links to on-demand resources, it becomes much easier for attendees to reinforce their learnings, which makes your event more valuable.

Segment Your Audience

Getting the best results from your post-event email initiatives is only possible when you personalize your outreach. Event marketers must segment audiences by role (e.g., sales, C-suite, and IT) and attendee type (e.g., attendee, vendor, speaker, and sponsor) to ensure a personalized and meaningful experience for every attendee and registrant.

Ask for Feedback

As an event marketer, you aim to ensure each event is more successful than the last. To this end, you must ensure that every post-event email includes surveys that solicit feedback from the event. Using that feedback, you can take a data-driven approach to iterate the next event — whether it’s a hybrid event, a virtual event, or an in-person event.

5 “Thank You for Attending” Email Templates to Attendees

At this point, you understand the elements of successful post-event emails. But what exactly do such messages look like? Use these five email templates for inspiration.

“Thank You for Attending” Email Template for CSMs and AEs

Subject: It was great to see you at [Event Name]! 🎉

Hi [First Name],

Thanks so much for attending [Event Name]! What did you think?

I’d love to hear any highlights or questions you walked away with. I also wanted to let you know that you can find post-event content on-demand now.

CTA: Get On-demand Content

Also, if you’re willing, I’d appreciate hearing your thoughts about the event. The survey is super short and will help us deliver the best events possible in the future.

CTA: Take the Survey

Thanks again for attending the event, [First Name].

See you soon!

(Video) Dido - Thank You (Official Video)

[CSM/AE’s name]

“Thank You for Attending” Email Template for the C-suite

Fun fact: This template was generated using ChatGPT!

Subject line: Thank you for attending our event

Dear [First Name],

On behalf of the entire [Company] team, I want to extend a warm thank you for attending our [event name] on [date]. We were thrilled to have you join us and we hope that you found the event valuable and informative.

Your presence at our event made it all the more special and we are grateful for your support. We believe that the insights shared and the connections made will greatly benefit our attendees and we are excited to see the positive impact that it will have on our industry.

Once again, thank you for taking the time to attend our event. We truly appreciate your support and we look forward to staying in touch with you.

Please do not hesitate to reach out to us if you have any further questions or feedback about the event.

Warm regards,

[Your Name],

[C-suite executive]


"Thank you for attending!" Email Template Ideas To Inspire (1)

(Video) Hamish Blake Gets In Trouble With The Police! | Thank God You're Here

“Thank You for Attending” Email Template for a Webinar

Subject line: Thanks for attending our [topic] webinar! 💻

Hi [First Name],

Thank you for attending our webinar, [Webinar Title]. We know you’re incredibly busy, and we’re happy you took the time to join us.

We wanted to let you know our webinar is now available on-demand, and we’ve also added some helpful resources to keep the event going.

CTA: Watch On-demand

It may have only been an hour, but we know that webinars can be powerful experiences and we’d love to hear what you think.

CTA: Take the Survey

See you next time!

Your friends at [Company Name]

“Thank You for Attending” Email Template for an In-person Conference

Subject line: Thanks for attending [Conference Name]! 🎉

Hi [First Name],

We’re so glad you attended [Conference Name]! You were part of an experience we’ll be raving and reminiscing about for weeks and months.

We also wanted to let you know that you can find post-event content on-demand now. Recorded sessions, resources, behind-the-scenes interviews, and special content exclusively for attendees are available now.

(Video) Graduation Song Thank you for kids, children & babies with lyrics | Miss Patty

CTA: Get On-demand Content

We’d also love to hear about your experience — from the check-in process and the venue to our high-tech wearable badges and speakers. Do you have 5 minutes?

CTA: Take the Survey

Your friends at [Company Name]

PS: Check out our upcoming events and save your spot now: [link].

“Thank You for Attending” Email Template for a Sales Kickoff

Subject line: What did you think? Take the SKO survey ✅

Hi [name],

Thanks for attending our 2024 Sales Kickoff! With our powers combined, 2024 will be a fantastic year of growth, excitement, and success.

We know our events are only as successful as our employees (that’s you) think they are. Please take a few minutes to complete this survey to let us know what you thought. There might just be something in it for you too …

CTA: Take the Survey


The Events Team

PS: OK, OK. The cat’s out of the bag: Everyone who fills out the survey gets a $25 gift card to order lunch! 🍽

(Video) Julie Hartman: Thank You, Harvard, for Making Me a Conservative

Build Better “Thank You” for Attending Emails with Templates

When it boils down to it, “thank you” emails represent the first step in driving the entire post-event experience for attendees. If you’re interested in ensuring the best post-event experiences possible, we have kits flush with email templates to ensure success:

  • The Event Organizer’s GTM Mobilization Kit
  • In-person Event Production Kit
  • Virtual Event Production Kit
  • Hybrid Event Production Kit


How do you thank people for attending an event email? ›

Dear (First Name), Thank you so much for attending (event name)! We are so glad you could join us with (audience and/or speaker type) to (describe event topic). Please take a moment to help us improve future (event types) by taking a brief (survey length) survey.

How do you thank someone professionally in an email template? ›

Dear [recipient's name], I am writing to express my appreciation for [your reason for writing the letter]. Your support has helped me to advance my career and grow as a person, and I am grateful for all that you have done. Thank you for your [explain how they have helped you to grow in your career].

How do you say thank you for your answer in email? ›

Thank you for your recent response to my letter. I appreciate you taking the time to write such an informative and helpful letter. After learning more about you, I feel like we could have a great working relationship. Thank you for inviting me to call you to discuss this further.

How do you formally thank someone for attending an event? ›

“[ATTENDEE NAME], it was great to see you at [EVENT NAME]. Thank you for your enthusiastic participation! We couldn't have had such a fantastic time without you.” “Thank you for joining us at [EVENT NAME].

How do you express gratitude for attending? ›

I'd like to express my genuine appreciation for taking the time to attend [event name] on [date]. Your attendance at the event was much appreciated and contributed to its success. I hope you had as much fun at [event name] as we did planning the event.

What is an example of a good thank you email? ›

Hello [Client name], Thank you so much for your support during this past year. We appreciate all that you have done for us and we are truly grateful. We are looking forward to continuing to work together and to provide you with the best possible service.

How do you say I appreciate it in a formal email? ›

I sincerely appreciate …. My sincere appreciation/gratitude/thanks. My thanks and appreciation. Please accept my deepest thanks.

What is an example of a gratitude message? ›

“Just wanted to express our deep gratitude for the dedicated work you do day after day.” “For all you do—and for the kind, thoughtful way you do it—thank you.” “We could never take for granted the hard work you do. We see it, and we appreciate you.”

What do you say to someone to inspire them? ›

These phrases are ways to tell someone to keep trying:
  • Hang in there.
  • Don't give up.
  • Keep pushing.
  • Keep fighting!
  • Stay strong.
  • Never give up.
  • Never say 'die'.
  • Come on! You can do it!.

How do you thank you for support and motivation? ›

Thank you for all your encouragement and motivation. I couldn't have done it without your support. You're such a great friend, and I appreciate your love, kindness, support, and generosity. Thank you very much!

How do you explain how someone inspires you? ›

Think about what makes this person so inspiring and what you connect with personally. Think about what this individual has done for you, your industry, and society as a whole. One great technique is to explain what signature behaviors or traits about that person you want to emulate.

What is a respectful reply to thank you? ›

"You're welcome.", "My pleasure.", "No problem." or "No worries." The first two are more formal and the last two are more informal.

What can I say in response instead of thank you? ›

How to say you're welcome in English
My pleasure.Both formal and informal
Don't mention it.Informal
Sure thing.Informal
Happy to help.Both formal and informal
13 more rows
Mar 28, 2022

How do you say acknowledged professionally? ›

I'd like to acknowledge the assistance/help/effort of…. I gratefully acknowledge the assistance/help/effort of … I'd like to recognize the assistance/help/effort that I received from …..

How do you respond to a noted email to your boss? ›

This is how you reply to a thank you email from your boss. Hi (Recipient's name), I've just received your email thanking me, and I would like to express how happy I am that I am making a positive impact. I appreciate you taking the time out of your day to email me, and it will inspire me to do more for the business.

How do you thank everyone at the end of an event? ›

Thank you for organizing such a great event and also for inviting me to be a part of this event. Your event has added on to a great memorable moment in our lives. There is a great take away from this evening and this has been all possible because of you and your efforts.

How do you thank everyone in a group? ›

Great Ways to Thank the Whole Group
  1. "Thank you for being there for me. ...
  2. "Thank you for your support. ...
  3. "Thank you for your friendship. ...
  4. "Thank you for always being there for me. ...
  5. "Thank you for your kindness. ...
  6. "You are so generous! ...
  7. "Thank you, everyone for your thoughtfulness. ...
  8. "Thank you for making me laugh.

How do you show appreciation to guests? ›

You can never go wrong by opening your-thank you speech with the simple words “Thank you very much Ms. Speaker for a (insert an appropriate adjective) presentation.” Then mention one or two (but no more) worthy points from the speech, such as the surprising revelation or the valuable advice referred to earlier.


1. Alanis Morissette - Thank U (Official Video)
(Alanis Morissette)
2. Abba - Thank You For The Music
3. Thank You.
(Nick DiGiovanni)
4. Ariana Grande - thank u, next (Official Video)
(Ariana Grande)
5. Don Moen - Thank You Lord | Live Worship Sessions
6. Thank You (Kosmonova Extended Remix)
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